The GTD (Getting Things Done) method is a task management system developed by David Allen that allows you to regain control of everyday chaos. Its effectiveness is based on simplifying decision-making and consistently putting things in order.
Table of contents
- What is the GTD method? Getting Things Done
- David Allen - creator of the 5-step GTD method
- The 5 steps of the GTD method - a task management tool
- The five stages of GTD and their functions
- Expert tip: How do you put GTD into practice?
- Advantages of the GTD method
- Disadvantages of the GTD method
- How do you start?
Main conclusions
- The Getting Things Done method consists of five steps: gathering, analysing, organising, reviewing and implementing.
- The basis of the GTD system is the inbox where all tasks and ideas go.
- Regular review of task lists is key to maintaining control over projects and ongoing activities.
- GTD is a popular organisational method to better manage time and energy.
- Successful completion of tasks according to the GTD method requires regularity and well-chosen tools.
What is the GTD method? Getting Things Done
The GTD (Getting Things Done) method is a 5-step task management process that allows you to organise your professional and personal responsibilities, improving efficiency and reducing stress.
Rather than relying on memory and intuition, GTD relies on the creation of external information storage systems and clearly defined action paths. David Allen emphasises that the mind is not for holding tasks, but for completing them. The key aim of GTD is to capture everything that requires attention, process it in a logical way and complete tasks with complete focus.
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David Allen - creator of the 5-step GTD method
David Allen is an American productivity expert and author of „Getting Things Done. The Art of Stress-Free Efficiency”, which launched one of the world's most popular methods for organising tasks.
It was Allen - the creator of the GTD method - who developed a five-step process for managing tasks and projects to effectively organise responsibilities and regain control of daily chaos. His GTD methodology is based on the idea that the mind should not be a storehouse of tasks, but a space for creative action.
The 5 steps of the GTD method - a task management tool
1. collection
The first stage of GTD is to capture all the things that are keeping you busy. This could be a to-do list at work, but also daily errands or personal goals. Use an "inbox" for this, which could be an app, a notebook or a folder on your computer. The key is to keep everything in one place.
2. analysis (processing)
The next step is to process the tasks collected: what is it? Does it require action? If no, it goes to the archive, the bin or the "maybe someday" list. If yes - you choose a path:
- Do now (if it takes < 2 minutes)
- Delegate (if someone else can do it)
- Plan (if it requires more time or a specific deadline)
3. ordering
All scheduled tasks go into the relevant lists:
- Projects: złasks with multiple steps
- Next steps: single tasks to be completed as soon as possible
- Pending: delegated tasks or tasks requiring a response
- Calendar: cases assigned to a specific day or time
A good task management tool (e.g. Todoist, Notion, Trello) makes it easy to keep things in order and get a quick overview of the day's schedule.
4. overview
Regular review is the foundation of GTD effectiveness. David Allen recommends a weekly review during which:
- you remove invalid tasks,
- you update the lists,
- planning the week ahead,
- you regain control of the system.
This way you are assured that no task will fall out of the loop.
5. implementation
This is the moment when you actually carry out the tasks. The key is to choose the right activity based on three criteria:
- context (e.g. computer, telephone, office),
- time (how much time do you have now?),
- Energy (do you have the strength for a difficult task?)
This avoids decision paralysis and keeps the work flowing.
The five stages of GTD and their functions
| Stage | Function | Tool |
| Gathering | Bringing everything together in one place | Notes, apps, inbox |
| Analysis | Deciding whether the case requires action | List of tasks, categories |
| Ordering | Placing tasks on appropriate lists | Projects, calendar |
| Overview | Regular updating of lists and regaining control | Weekly review |
| Implementation | Performing the task according to context, time and energy | List of forthcoming actions |
Expert tip: How do you put GTD into practice?
„If you want to implement the GTD method effectively, start by making a daily habit of emptying your task box. Only then will you start thinking clearly and acting strategically rather than reactively. In our personal development programmes, we teach how planning in the context of awareness and presence increases productivity in real terms. GTD is not just a tool - it's a change in the way you approach your responsibilities.”
Advantages of the GTD method
- Keeps chaos and information under control
- Increases productivity by acting with context
- Helps to better plan and prioritise tasks
- Reduces stress with a clear mind
- System fits digital and analogue tools
Disadvantages of the GTD method
- Requires regularity and self-discipline
- Can be overwhelming at first
- Initial system configuration is time-consuming
How do you start?
Implementing GTD is not about another app, but about changing the way you think about your work. Start with one tool, such as Google Keep or Todoist, and build your "external system". Don't keep everything in your head - this is the easiest way to overload.
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Summary
David Allen's GTD method is a proven way to organise your tasks and regain full control of your responsibilities. By consistently applying the five steps of gathering, analysing, organising, reviewing and implementing, you can significantly improve your productivity. The key is to systematically review your lists, organise information and act according to the context and energy of the moment.
FAQ - Frequently asked questions
What is the Getting Things Done (GTD) method?
It is a system of working and organising tasks that involves collecting, analysing and planning responsibilities in five steps.
Who is the creator of the GTD method?
David Allen, American productivity expert and author of The Art of Stress-Free Productivity.
What are the stages of the GTD method?
The GTD method consists of five steps: collect, analyse, organise, review and implement.
What is an inbox in the GTD system?
It is the place where all current issues, tasks and ideas go before they are processed.
Why is regular review of lists important?
Regularly reviewing activities and projects allows you to maintain control and plan your next steps effectively.
Does the GTD method only work in professional work?
No - GTD is a universal organisational method that can be used in both professional and private life.
